The Legacy Code

We are committed to fostering a nurturing, safe, and culturally enriching environment where families can learn, grow, and build meaningful community connections. These standards reflect our shared commitment to respect, responsibility, and cooperation, and serve as the foundation for acceptance and continued participation in our co-op. Failure to uphold these expectations may result in dismissal from the program. By completing our TLCC Participation Application, paying partnership or participation dues, and/or registering for any TLCC activities or events, you acknowledge that you have read, understand, and agree to the terms and policies outlined below.

By joining or participating in any TLCC activity or program, all families agree to:

Uphold the TLCC Code of Conduct
Fulfill assigned volunteer and contributor responsibilities
Support a respectful, safe, and collaborative learning environment

Our Core Values

We believe in:

COMMUNITY – Building supportive relationships through shared experiences.
RESPECT – Valuing others and the spaces we occupy.
INTEGRITY – Acting in ways that promote safety, kindness, and accountability.
CULTURAL PRIDE – Honoring and celebrating Black culture, history, and traditions.

General Expectations for All Participants

All TLCC members (parents, young scholars, and caregivers) are expected to:

Treat others with kindness and respect at all times.
Refrain from obscene language, name-calling, insults, or inappropriate gestures.
Avoid behavior that could harm themselves, others, or property.
Respect others’ personal space and belongings.
Maintain cleanliness in all shared areas and help preserve the integrity of the campus.
Respect the facility, recognizing it is a house of worship, regardless of personal beliefs.

Young Scholar Standards

Young scholars are expected to:

Attend all scheduled classes and arrive on time.
Use class time purposefully, staying engaged and respectful.
Make the most of their time on campus by actively connecting with peers.
Be welcoming and inclusive, fostering a sense of belonging and building meaningful relationships.

Parent & Guardian Standards

Parents or designated caregivers must:

Be present on-site for the duration of their child's participation in co-op activities.
Supervise their children during non-class times, including lunch and recess.
Assist with the flow of daily activities and tasks by pitching in whenever needed.
Support consistent attendance and active participation.
Take an active role in maintaining community standards by addressing misconduct appropriately, directly, and in the moment, involving the necessary TLCC leaders.

Embrace the spirit of “being the village” by encouraging a safe, accountable, and respectful environment for all children.

Facility Use Standards

TLCC families are expected to conduct themselves in a manner that respects and preserves the facility and campus and occupy only the areas designated under our lease agreement. Entering or using unauthorized spaces is strictly prohibited. Violations of this policy may result in immediate dismissal from the program. Any cost associated with accidental or intentional property damage will become the financial obligation of the participant who caused the damage.

Communication & Staying Informed

All TLCC participants are expected to:

Stay informed by regularly checking emails, newsletters, website updates, and app alerts.
Communicate proactively regarding:
- Absences, late arrivals, or emergencies
- Significant family or life changes that may impact participation
- Personal boundaries or needs that help support your family’s success at TLCC

Clear, open communication ensures a stronger, more connected community for everyone.

Grounds for Dismissal

Participation in TLCC programming may be revoked for:

Repeated or serious violations of behavioral standards.
Disrespectful or disruptive conduct that compromises the learning environment.
Failure to supervise children appropriately or to fulfill community expectations.
Unauthorized use of campus areas or disregard for TLCC’s facility agreement.
Consistent failure to uphold the cooperative values and spirit of the TLCC community.
Failure to remit payment for class tuition or volunteer-associated contribution and/or fees.

Commitment to Cultural Excellence

As part of TLCC, families join a community that uplifts and centers Black culture and heritage while fostering collaboration with the broader community. We aim to shape well-rounded, confident young scholars equipped with life skills, self-awareness, and a strong cultural identity.

Accountabilty Protocol

Active participation and accountability are essential to maintaining the strength and integrity of our community.

Violation of TLCC Legacy Code

Failure to uphold TLCC community standards may result in one or more of the following:

Code of Conduct assessment fees
Temporary restriction of website access or community benefits
Reinstatement evaluation procedures
Loss of eligibility to participate in programming or rejoin as a partner family
Immediate suspension or dismissal from TLCC activities and programs

Immediate Suspension or Dismissal

The following behaviors may result in disciplinary action, including immediate dismissal:

Repeated or serious behavioral violations
Disruptive, disrespectful, or harmful conduct
Ongoing conflict that disrupts community harmony
Threatening, violent, or unsafe behavior toward others
Failure to appropriately supervise children
Unauthorized use of rental or restricted facility spaces
Failure to uphold TLCC cooperative values and expectations
Failure to pay tuition, fees, or volunteer-related assessments

Volunteer Commitment by Participant Type

Participation in TLCC includes required volunteer service. Volunteer commitments help sustain community programming and operations.

Collective Partners

Serving in a minimum of two (2) Activity/Event Contribution roles OR one (1) year-long Administrative role
Serving in a minimum of three (3) Thursday Teamwork duties per participating semester
- Legacy Day Parent-Teachers are not required to perform Thursday Teamwork duties
Additional volunteering is welcomed and appreciated

The Legacy Semester Participant

Commit to serving three (3) TLC Teamwork duties per semester
Additional volunteering is welcomed and appreciated

Teen Collective Parents

Each Teen Collective parent is required to help plan/execute:

Two (2) teen activity/event

Failure to Fulfill a Contributor or Administrative Role

If a conflict arises, partners must immediately contact the Leadership Team at: admin@tlcollective.org

Partners should:

Identify a replacement volunteer, and/or
Request reassignment to another available contributor role

Failure to fulfill assigned Contributor or Administrative responsibilities may result in:

Code of Conduct assessment fees
Loss of community benefits
Loss of eligibility to return as a TLCC partner family

Thursday Teamwork Duty Requirements

Each Collective Partner and Legacy participant is required to complete:

Three (3) Thursday Teamwork Duties per semester

Missed Thursday Teamwork Duty Protocol

If you are unable to fulfill your scheduled duty, you must:

Notify the Volunteer Coordinator or TLCC Leadership Team by texting (404) 490-0514 immediately of your absence
Provide a qualified replacement volunteer, or
Reschedule your duty within one week by emailing: volunteer@tlcollective.org

Your email must include:

Your rescheduled duty date
The new teamwork role you would like to select

Notification Requirement

Whenever possible, absences should be communicated at least 24–48 hours in advance.

Failure to Communicate or Reschedule

If a partner fails to communicate or reschedule within the required timeframe:

A Code of Conduct assessment fee will be applied
The missed duty must still be completed
Additional accountability measures may apply if the duty is not completed within the semester
A reinstatement evaluation and fee may be required before registering for future semesters or returning as a participating family

Incomplete or Neglected Volunteer Duties

If a volunteer reports for duty but does not adequately perform assigned responsibilities, or requires repeated reminders to complete tasks:

A Code of Conduct assessment fee may be applied
The volunteer may be required to complete an additional Thursday Teamwork Duty

Tiered Code of Conduct Assessment Fees & Consequences

Level 1 — $50
- Initial violation, missed communication, or failure to reschedule
Level 2 — $75
- Repeated violations and/or temporary website access restrictions
Level 3 — $100
- Severe or repeated violations, including:
  - Leaving a child unattended at a non-drop-off activity
  - Failing to designate another responsible adult during absence
  - Ongoing noncompliance with community expectations
- May also require a reinstatement evaluation.

Reinstatement Evaluation Process

Families with significant or repeated violations whose participation has been suspended may be required to complete a reinstatement evaluation before continuing participation in TLCC programming.

The reinstatement process may include:

Written notification outlining the violation(s)
A scheduled Zoom meeting with the Leadership Team
Evaluation of continued participation eligibility
A $150 reinstatement processing fee if participation reinstatement is approved

TLCC reserves the right to deny reinstatement based on the outcome of the evaluation process.

Thursday Teamwork Tasks & Responsibilities

The following duties and responsibilities apply specifically to participants of the Legacy homeschool co-op class days.

Parent On Duty (Adults only)

Duties include:

Monitor entrances/exits and admit authorized individuals only
Supervise hallways, bathrooms, and classroom areas
Enforce the student Code of Conduct as needed
Ensure students and parents remain in designated areas
Confirm classrooms are empty during lunch/recess and end-of-day
Follow TLCC's Disciplinary Protocol for any incidents

Welcome Table

Adults, High School & Mature Middle School students
Duties include:
- Greet and check in families
- Answer general questions
- Direct third-party vendors to the appropriate areas
- Distribute volunteer materials

Lunch Duty

Adults, High School & Mature Middle School students
Duties include:
- Set up additional tables/chairs as needed
- Wipe down lunch tables and chairs
- Enforce the Legacy Code during lunch
- Vacuum or sweep the lunch areas
- Follow the Disciplinary Protocol when necessary

Recess Monitor

Adults only
Duties include:
- Set up and store recess equipment
- Supervise children during outdoor play
- Follow the Disciplinary Protocol for any incidents

Afternoon Breakdown /Cleaning Up

Adults, High School & Mature Middle School students
Duties include:
- Clean tables, chairs, and kitchen surfaces
- Collect and dispose of trash
- Sweep/vacuum classrooms, halls, and shared spaces as needed
- Wipe down bathroom counters and restock supplies
- Follow the Disciplinary Protocol if needed

Legacy Homeschool Co-op Registration Periods & Policies

Early & General Registration:

Standard enrollment period for all eligible families.
Class changes are allowed without financial penalty if:
- The class has not met its minimum enrollment, or
- The change is requested before general registration ends.
If a class change is requested before general registration ends and the enrollment minimum has been met, a refund of the difference between the original and new class will be issued.

Late Registration:

Final opportunity to register; space is limited.
No refunds will be issued for class cancellations or changes during this period.

Open Seat Registration:

Enrollment for any remaining class spots is open to existing Collective Partners and Legacy Participants. Not open to individuals who have not gone through the TLCC vetting process.
Tuition for classes registered during this period will be $25 higher.
Subject to space availability—no guaranteed placement.
No refunds for any class tuition after this period closes.

Refund & Fee Policy

No refunds will be issued for class tuition after the general and late registration periods have ended.
No refunds will be given for any purchased partnerships, plans, or registration fees after purchase, regardless of class enrollment availability.

Legacy Homeschool Co-op Disciplinary Policy

Many families choose to homeschool their children for a variety of reasons. However, The Legacy Collective Community strives to create a wholesome and safe environment conducive to creativity, learning, and fun for their families.

Student Disciplinary Protocol

We operate on the following “Three Strikes” disciplinary action plan.

Strike One

The teacher/Adult in charge will talk with the student about his/her misbehavior, the parent will be notified.

Strike Two

The teacher/Adult in charge will talk with the student about his/her misbehavior, and the student will be required to sit with the parent for the remainder of the class and/or day.

Strike Three

The teacher/Adult in charge and The Legacy Collective leadership will meet with the parent and student regarding the misbehavior, at which time a disciplinary decision will be determined.

Immediate dismissal from The Legacy Collective without refund will be administered for the following offenses:

Any verbal harassment and/or attacks
Physical assault
Vandalism of any kind
Bullying, threats, and/or intimidation towards others
Unsafe conduct regarding a younger children
Inappropriate touch
Theft
Being in possession of weapons, illegal drugs, drug paraphernalia, tobacco products, vape pens, or alcoholic beverages

Legacy Homeschool Co-op Class Policies

Class Cancellations by Individuals

Class changes are allowed without penalty if the class has not met its minimum enrollment or if the request is made during the general registration period.
If the class minimum is met and a change is requested during general registration, a refund of the difference between the original and new class will be issued.
No refunds are given for class cancellations during late registration or after registration has closed.
All cancellation requests must follow the steps outlined in the “Request to Cancel a Class” video.

Class Cancellations by TLCC

If TLCC cancels a class, a partial or full refund will be issued based on the class tuition and the number of sessions canceled.

Class Tardy & Absence Policy

Young scholars who arrive more than 10 minutes after the class has started will not be permitted to join that class session. This policy helps minimize disruptions and protects the learning experience for all students.
No refunds or make-up classes will be provided for sessions missed due to tardiness or absence.

Class Drop Policy

Young scholars who do not attend a class for two consecutive weeks will be automatically dropped without a refund.

Make-Up Policy

Make-up classes are not offered for missed sessions.
For outdoor classes, if inclement weather begins during class, sessions will move indoors. Refunds will not be issued for weather-related changes.

Age Restrictions & Enrollment

Classes are designed for specific age ranges to support peer interaction and safety.
Enrollment may be denied for:
- Vendor age restrictions
- Readiness concerns (physical maturity, independence, skill level)
- Safety risks involving older peers or specialized equipment
Priority is given to young scholars within the recommended age range.

Parent/Student-Teachers

Parent /Student-Teacher Volunteers

Parent and Student-Teachers who are leading a class on Legacy or Community Day are NOT required to perform any Thursday Teamwork duties for the semester they are leading classes.

Volunteer Lead Teacher:

Approximate time commitment: Hours vary between 9:50 am to 3:30 pm
Responsibilities include, but are not limited to:
- Plan & prep all class activities and projects
- Attend August & January Teachers Collaborative meetings
- Setting up supplies for class
- Monitoring and assisting students during class activities
- Tidying the room in preparation for the next class
- Follow the Disciplinary Policy for any student misbehavior

Discounts

The following discount will be offered during the early registration period, before general registration opens for the semester.

Legacy Day Parent-Teacher Benefits

$5 credit for each enrolled participant in your class to be applied to your family's class tuition

Legacy Day Student-Teacher Benefits

Will receive a gift of appreciation at the end of the homeschool year.

Health Policy

Volunteers, staff, parents, and/or students should NOT attend The Legacy Collective with any of the following symptoms:

Excessive coughing and/or runny nose
Diarrhea or vomiting
Fever ( a measured temperature of at least 100.4 degrees Fahrenheit or higher)
Head lice
Undiagnosed rash, sore, or other skin condition
Any other contagious disease or symptom, including but not limited to COVID-19 or Influenza

A child must be diarrhea, vomiting, and fever-free for a full 24 hours before returning to The Legacy Collective Community or any of its hosted events..

Waiver Of Liability & Hold Harmless Agreement

For and in consideration of my participation in any program, class, event, or activity organized by The Legacy Collective Community (TLCC), I do hereby enter into the following covenant:

I agree not to sue The Legacy Collective Community, its volunteer staff, officers, directors, agents, or assignees for any reason arising from my participation in such activities.

This covenant not to sue shall be binding upon myself, my heirs, the administrator or executor of my estate, or any others acting on behalf of myself or my estate. It is expressly understood that this covenant is entered into to avoid litigation and is a prerequisite for participation in TLCC activities. This covenant shall serve as a legal defense to any action or proceeding brought by me, my heirs, executors, administrators, or others acting on my behalf against any of the above-named parties.

I expressly assume all risks and hazards associated with TLCC activities and take full responsibility, including financial responsibility, for any injury—including death—I may incur while participating in or being present at TLCC programs or on its premises.

This waiver applies to, but is not limited to, any acts of negligence—whether by omission or commission—of any type, kind, or nature.

I hereby affirm that I am legally competent to contract and that I have read and fully understand this Waiver of Liability and Hold Harmless Agreement. I am entering into it voluntarily.

I also affirm that I am legally authorized to agree on behalf of my child(ren) and/or those under my guardianship, and I agree to hold harmless The Legacy Collective Community in the event of any accident, injury, or illness experienced by myself or those in my care during participation in TLCC activities, against claims brought by any party.

As a parent or guardian, I acknowledge and agree to the terms of this agreement. I understand that failure to comply with the TLCC Code of Conduct may result in dismissal from the program. I have explained these policies to my child(ren) and/or designated caregiver(s), and they fully understand and agree to abide by them during all TLCC activities.